Request Intake
Create clear requests with the details schedulers need
Nurses submit urgency, destination, reason, and transport needs in one request flow.
Appointment coordination for resident care teams
VitalCal helps nurses submit appointment requests, schedulers manage weekly schedules, and facility admins control staff access all in one workspace.
Platform Features
Built for the pace of facility operations
From request intake to scheduled appointments, every step reduces manual coordination overhead.
Weekly Scheduling
Coordinate weekly schedules with less rework
Schedulers manage appointments week to week and filter to what matters now.
Appointment Search
Search past, current, and upcoming appointments
Search past, current, and upcoming appointments with operationally relevant filters.
Recurring Workflows
Duplicate repeated appointments without retyping
Re-use appointment details for recurring visits and copy to another resident when schedules are similar.
Aide Assignment
Assign aides for eligible appointments
Match aides to active, in-person, aide-required visits in a dedicated weekly workflow.
Resource Catalogs
Keep destination and transport data centralized
Maintain shared destination, transport company, transport type, and unit data.
Role Impact
Designed around your team's roles
Primary workflows are tailored for schedulers, nurses, front desk teams, and facility admins.
Scheduler
Keep daily and weekly operations organized.
Review requests, schedule approved appointments, and keep transport details visible.
Nurse
Submit clear requests and track request status.
Send schedulers the resident, reason, urgency, destination, and transport details they need to schedule confidently.
Front Desk
Respond to families and providers with confidence.
Quickly look up schedule and appointment details when calls come in.
Facility Admin
Control staffing and permissions confidently.
Invite staff, manage role assignments, and maintain access controls as teams change.
Get Started
Request access to VitalCal
VitalCal is currently available by invitation. Fill out the form and we'll review your request and follow up with next steps.
- No credit card required
- 60-day free trial for new facilities
- Built with HIPAA-conscious safeguards